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Conditions of use and disclaimer

Conditions of use and disclaimer

Please read this legal message carefully as, by accessing the Royal College of Pathologists [RCPath] website, you agree to be bound by the conditions contained in this legal message:

All material contained in this website (unless otherwise indicated) is the property of RCPath and copyright is held by RCPath. This includes data entered into the online portfolio framework.

Use of material
No part of this website may be copied, performed in public, broadcast, published or adapted without the prior written permission of RCPath, except solely for your own personal and non-commercial use.

Material submitted by users
Any material, information or other communication you transmit or post to this site will be considered non-confidential and non-proprietary. RCPath will have no obligations with respect to the communications. RCPath and its designees will be free to copy, disclose, distribute, incorporate and otherwise use the communications and all data, images, sounds, text and other things embodied therein for any and all commercial or non-commercial purposes. You are prohibited from posting or transmitting to or from this site any unlawful, threatening, libellous, defamatory, obscene, pornographic, or any other material that would violate any law.

Online portfolio framework
Any material that users enter into the personal online portfolio will remain confidential to the user. RCPath administrators will not review or monitor this data. Users are prohibited from entering the type of material listed in the above paragraph into the online portfolio. Data entered by the user into the online portfolio is the property of RCPath.

The usage of the online portfolio is restricted to College members, registered pathology trainees and registered fee payers. Failure to pay necessary fees will result in the withdrawal of this service.

Certification of clinical audit scheme
Audits entered and submitted in application for certification of quality of clinical audit are not considered to be confidential. The audits will be available to RCPath administrators for review and will be subjected to an evaluation process. This requires the data to be shared with a number of individuals including two evaluators. It is the users- responsibility to ensure that all data submitted is anonymised where appropriate.

The audits submitted may be disseminated, on an individual basis, to pathologists with an interest in the topic. The College may also wish to publish a small number of audits on the website or in the Bulletin. However, audits will not be published without the written permission of the author. Data entered by the user when submitting an application is the property of the RCPath.

The internet is not a secure medium of communication therefore the RCPath cannot guarantee the security of any information which users input onto the website. RCPath is not and will not be responsible for any damages a user may suffer as a result of loss of confidentiality. Despite the non-secure nature of the internet, RCPath take the confidentiality and privacy of its users seriously and is committed to safeguarding their privacy and confidentiality.

Links are provided for information and convenience only and RCPath assumes no responsibility for, and does not endorse, the contents of any other website to which this site has links. RCPath cannot be held liable for damage suffered or loss or costs incurred howsoever caused, as a result of your use of any other site.

Whilst RCPath has taken every effort to provide accurate and up-to-date information on this website, neither RCPath, its Members and Fellows (including observers and lay participants), employees, affiliated organisations or any of their employees accept liability or responsibility for the accuracy or completeness of any information contained on this site. All items may be subject to change from time to time.
It is not intended by RCPath to create any contractual agreement or other legal relation with members or any other person.
Any views expressed by individual contributors are the personal views of those contributors and cannot be taken to represent the views of the College.
RCPath shall not be liable for any loss or damage which may arise from the use of any information contained on this site.

RCPath reserves the right to revise this website service or withdraw access to the whole or any part of the website at any time.

RCPath is committed to making its website accessible to all internet users and to meeting the requirements of the Disability Discrimination Act 1995. We are engaged in an ongoing review of compliance and will act to address areas of non-compliance which we become aware of. The College welcomes input and advice from our site users. If you should be aware of a non-compliance with the Act, and/or general best practice in this respect, please email

Statistical analysis
All accesses to this server are recorded and details about your visit may be used for statistical analysis.

These conditions of use are governed by the laws of England and Wales and you agree that the English courts shall have exclusive jurisdiction in any dispute.

Online Privacy Policy

1. How we use your information

This privacy notice tells you what to expect when this website collects personal information. It applies to information we collect about visitors to this website, and those who log in to this website.

When someone visits this website we collect standard internet log information and details of visitor behaviour patterns. We do this to find out things such as the number of visitors to the various parts of the site. We collect this information in a way which does not identify anyone. We do not make any attempt to find out the identities of those visiting this website. We will not associate any data gathered from this site with any personally identifying information from any source. If we do want to collect personally identifiable information through our website, we will be up front about this. We will make it clear when we collect personal information and will explain what we intend to do with it.

2. Use of cookies

Cookies are small text files that are placed on your computer by websites that you visit. They are widely used in order to make websites work, or work more efficiently, as well as to provide information to the owners of the site.

The table below explains the cookies we use and why. Each cookie is listed by name, along with the following information:

Cookie Name
Cookie name note, if required

What is it for?
A brief description of what the cookie is used for.

How long does it last?
A cookie can either be deleted after a predetermined timespan, or as soon as the user’s session ends. A session is deemed as ending when the user closes his or her browser.

What’s the implication for site behaviour?
How would the site visitor’s experience change in the absence of this cookie?
Where X is the ID of a page that has page-level authentication opt-in enabled. Where X is either "S" or "M" and where Y is the name of a field on a form Where X is the name of a metadata search page, and Y is the unique ID of the current user. Where XX is the unique id of a web form survey page on your website.

Cookie name What is it for? How long does it last? What’s the implication for site behaviour?
These cookies are used to collect information about how visitors use our site, using a service called Google Analytics. We use the information to compile reports and to help us improve the site. The cookies collect information in an anonymous form, including the number of visitors to the site, where vistors have come to the site from and the pages they visited.
Session, 30 minutes, 6 months or 2 years, depending on the cookie name Without this, we will not be able to track the number of visitors to different parts of the website.
0-AuthenticationToken A random selection of letters and numbers agreed by prior calls between a third-party authentication system and the website to allow single-sign-on between different systems when configured. Session. Without this, the current user cannot be identified on the website, so signing in, purchasing items, My Profile, polls, and all other personalised sections of the site will stop working. This cookie is essential when a user signs in.
0-AuthSession-XContains the value "1" if a user has opted-in to access a page with page-level session opt-in enabled.
Session. Without this cookie, page-level opt-in will not function.
0-Cubik.Forms.DefaultValue.X.YContains a value that will be shown as the default value in a question on a form. Allows third-party code to set form defaults. Session. If this cookie is not used, then default values cannot be set by any third-party system that is setting default values on forms in your site.
0-IsGuestUser The word "true" if the current user is identified as a "guest" by a third-party authentication mechanism. Session. If your third-party authentication mechanism has the concept of ‘guest’ users, then this is required for your site to function.
0-LastRequest The date and time that the system last requested authentication from a third-party authentication mechanism. Session. If your site uses a third-party authentication mechanism, then this is required for your authentication to work.
0-MetaDataSearch_X_YContains the term that the user used to perform a metadata document search.
Session. Without this cookie, document metadata searches will not work properly on the site.
0-ReadSearchDefinition The word "True" to record that the user needs to see the User Search form when on User Administration parts of the site. The word "False" is used to tell the system to hide the search form.
Session. The user experience when searching for users is much degraded.
0-SessionID Used to track the user’s settings for their current browsing session. Typical content: randomly generated letters and text. Nothing in this cookie can be used to access a user’s private information.
Session. Many site functions require this value.
0-sessionStartTime Holds the date and time that the current session started and is used by the pop-up survey function to display a survey a set number of minutes following the user arriving at the site.
Session. If not used, then the pop-up survey feature will not function.
0-ShoppingBasketID A 32-digit randomly-generated number that identifies the shopping basket of the current customer.
Session. Without this cookie, the user’s shopping basket will not be able to hold the contents of the user’s basket.
0-SortDirection Contains whether the search column is being sorted in "ASC"ending or "DESC"ending order. Session. No. Although without it, the sort order of search columns will not be remembered and this function will not work.
0-SortExpression Contains the name of the column on the User Search Results part of User Administration that is being used to sort the search results.
Session. Without this cookie, the User Search Results table will not be sortable.
0-ssi A unique identifier to determine the current user of the website, randomly generated when the user signs in.
Session. Without this cookie, then certain user functions will not work.
0-UserCanModifySite The word "True" if the current user is allowed to modify the site.
Session. Certain functionality is turned on or off based on this value.
0-UserMustChangePassword The word "True" if a third-party authentication mechanism requires that the current user must change his or her password.
Session. Sites that use a third-party authentication mechanism need this to make use of the feature.
0-UsernameAlias Contains an alias name used by a user on the discussion forums. Session. If you use the alias function of the discussion forums, then it is needed.
1-SessionID Used to track whether the user is signed in. Typical content: randomly generated letters and text.
Session. Without this cookie, then certain user functions will not work.
AttemptAutoAuth Either the word "True" or "False" that identifies a user who wants to be automatically signed into the site when following a pre-authentication link on a site with third-party integration features enabled.
Session. If your site uses a third-party authentication mechanism that supports auto authentication, then it is needed.
CMSAUTHTOKEN When you access the site, this cookie is set and is fundamental to site use.
Session. Without this cookie, the site will not work.
CurrentLayout A single-digit number that represents the current 'viewing option' being used by the website visitor. Session. If you want your users to be able to use the Viewing Options accessibility features of your site, then it is needed.
ebdsFormAuthentication Encrypted value that identifies the current authenticated user within the system.
Session. Without this cookie, then certain user functions will not work.
FormSubmission-{XXXXXXXX-XXXX-XXXX-XXXX-XXXXXXXXXXXX}Where XX is the unique id of a web form page on your website. Name only (holds no value) if a form has been set up to only allow a single submission, this cookie remembers that the user has submitted the form.
5 years. If you want to use the ‘single submission only’ feature of the Web Form template, then it is needed.
ForumDisplayMode The word "Threaded" or "Flat" to determine the format that the user has selected to view discussion forums in.
1 year. Without this cookie, the display choice of the user will not be remembered.
username_XXXXXXXX-XXXX-XXXX-XXXX-XXXXXXXXXXXXWhere XX is the unique identification number of a website. Used to remember a user's username if the user selects the 'Remember my Username' box on the sign in screen of a site.
1 year. Without this cookie, the ‘remember my username’ feature will not work.
WebPoll-XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXWhere XX is the unique ID of a poll on your website. Name only (holds no value) if the user has voted on a poll. On the date entered by the author as the end date of the poll.
Without this cookie, non-signed-in users will be able to vote multiple times on a poll.
X-UserSearchDefinitionWhere X is a single digit number from 0 to 9. Contains information entered by the user on the User Administration user search page. This allows the user to navigate elsewhere on the site and to return to the correct user search results.
Session. Without this cookie, the search results will not be shown when the user returns to the search form.
XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXVisitedThe word "true" to record that the user has completed a pop-up survey and to ensure that the survey does not get redisplayed to the user. 100 years. Without this cookie, the popup survey will not be able to remember that it has been shown, and will continue to be shown to the user.

- 2012 The Royal College of Pathologists


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