Guidance for event organisers

The event organiser section has a wealth of resources to help you plan and deliver your event. It includes advice and guidance on marketing, posters and factsheets to hand out and tips for perfect pathology presentations.

How to plan an event

What are your aims?

Who will you target?

What will you do?

Where will it take place?

What about publicity?

How to publicise your event

Inviting the media to your event

Working with the Media

Was it successful?

Get involved in National Pathology Week - use our organiser guide

NPW Get Involved Guide

Guide to running an online event 

Guides and top tips

There are three particularly important areas to consider when organising your event.

Promoting your event 

Organisers can register public engagement events on the website by completing the event registration form. Why not contact your Trust's Communications team to coordinate local media interest? We've created a document of top tips for working with the media. 

 Use posters and flyers to advertise your event and promotional materials to attract and reward your audience.

Gaining consent for photos

The photographs you send us of your events, meetings and presentations really help illustrate the important work you do in educating and inspiring people about pathology. On 25 May, a new, European-wide law – the General Data Protection Regulation – comes into place. This places greater obligations on how the College handles personal data. What this means for people taking photographs is that they must obtain consent and this has to be freely given, specific, informed and unambiguous. 

Essentially, anyone in a photo must be asked whether they are happy to have their photo taken and clearly told how it will be used (for example, published in The Bulletin, published on the College website, used on social media). If you are at an event where there are children, it is essential to get the consent of their guardian if they are under 16 years of age. It may be easier to take photographs from the back so that children and young people can’t be recognised. Please download and print a consent form and send them to us along with your photographs.

For people who do not want to have their photos taken, a good option is to provide 'no photography stickers'. Print out provided below:

Evaluating your event

Evaluation is an important part of your event, as without it you have no idea what effect your event has had on the audience, as well as on you. Please read our guidelines for evaluation before you decide on an evaluation strategy. We have questionnaires for different audience types below or you can use other methods in the guidance document such as voting or a visitors’ book if that is more appropriate to your event. 

Tell us what you're up to

Our College Bulletin features public engagement events throughout the year. Find out how to submit a stand-out report, including what photos we need to publish your piece.